Privacy Policy

Who we are

We are the St Wenn Parish Neighbourhood Development Plan Steering Group.Our website address is:

What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact and comments forms

Personal data (name and email address etc) is captured when you submit a contact or comments form. We will keep that information until the NDP is formally adopted in case we need to contact you about the Plan, after which the data will be deleted.

Comments are captured through SmartSurvey, an online survey software and question tool. When you complete a form you give us consent to analyse the data insofar as it is necessary for the purposes of preparing the St Wenn Neighbourhood Development Plan, using SmartSurvey (see below).

We do not use the information submitted for marketing purposes.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.


We do not use analytic processes other than that associated with SmartSurvey, an online survey software and question tool. Data submitted to this website is encrypted during transit and at rest. ISO27001 and Cyber Security Essentials Plus certified.

Who we share your data with

We do not share your data. However we do collate any comments made about the St Wenn Parish Neighbourhood Development Plan during the consultation processes. This information is presented in an anonymised format so that individuals cannot be identified.

How long we retain your data

If you leave a comment, the comment and its metadata are retained until the website is closed at the end of the St Wenn Parish Neighbourhood Development Plan preparation process. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

Mrs Sue Theobald (Parish Clerk) telephone 01840 213558 or e.mail [email protected]  or telephone Cllr Mervyn Brocklebank (Chairman) on 07860 500339